Industry Supported Student Project (ISSP) Form and Instructions

The Industry Supported Student Project, or ISSP, is a streamlined contracting process designed to allow businesses or individuals the ability to sponsor a student-based project. These projects are typically completed by a team of students as part of their capstone course and usually result in a report that is presented to the sponsor.

To review this contract in advance, you may download it here.  Note, to use this streamlined process none of the terms and conditions can be changed.

Faculty/Principal Investigators: Before initiation of the workflow, you and the sponsor:

1.    Agree to a statement of work
2.    Agree to a class sponsorship fee
3.    Determine the name and email for the sponsor’s:

• Technical/administrative contact, and
• Authorized signer for the sponsor (the person authorized to sign on behalf of the sponsoring organization.  Depending upon the sponsoring organization’s structure, this may be the same person as the technical/administrative contact).

ISSP FORM (START WORKFLOW)

1. You, as the Faculty/Principal Investigator, will start the process by filling in the required fields in the form that pops up after you click the link above (click here to view an example of this form). Once this is completed, click "submit" and the ISSP contract will automatically open.  Note, the Faculty/Principal Investigator should not be the initiator of this contract if there is a conflict of interest with the sponsor company.
2. In the ISSP contract you (Faculty/Principal Investigator) complete:
   • Section 20 (sponsor supplied materials)
   • Section 21 (your contact information), and
   • Attachment A (project title/s, description/s, and budget/s)
   • The contract will then automatically proceed to the Sponsor Technical/Adminstrative Contact
3. The Sponsor Technical/Administrative Contact completes:
   • Paragraph 1 (company name and company address)
   • Section 2 (confidentiality questions)
   • Section 7c (intellectual property ownership), and
   • Section 22 (billing/Purchase Order- PO - information)
   • The contract will then automatically proceed to the authorized Sponsor Signatory
4. The authorized Sponsor Signatory signs the contract (now considered a partially executed contract).
   • The partially executed contract will then automatically go to the Cal Poly Grants Development Office (Pre-Award Office) for internal processing.
5. When the Grants Development Office (Pre-Award Office) receives the partially executed contract, a Pre-Award Analyst will:
   • Create a record in the My Cal Poly Research system
   • Send the Faculty/Principal Investigator a task to complete via that system (this task will include the Scope of Work, Facilities Use, and Additional Resources documents)
   • Send an NDAIP form to the Faculty/Principal Investigator via Adobe Sign.
6. Once the NDAIP is signed by the Faculty/Principal Investigator and the task is completed in My Cal Poly Research, the Pre-Award Analyst initiates Cal Poly's formal campus approval process.
7. Once the project has received campus approvals, the Grants Development Office (Pre-Award Office) forwards the ISSP package to the Research Integrity and Compliance (RIC) team and the Sponsored Programs Office (SPO).  Once all RIC approvals are completed, SPO will execute the agreement from the Cal Poly side and send all parties a copy of the agreement and send and invoice to the Sponsor.